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GreenSafe

Request GreenSafe asset pick-up
(Requires HSC Login)

The GreenSafe program is a centralized campus service to securely remove data from used computing assets according to university policy and dispose of used technology in an environmentally friendly manner. GreenSafe is the designated procedure for OKC-based organizations of the OU Health Sciences Center to comply with the existing OUHSC Electronic Data Disposal policy and standard.

The GreenSafe program includes the pick-up, tracking, data cleaning and proper disposal of computing assets, including desktop & laptop computers, monitors, printers and computer accessories (keyboard, mice, speaker, etc.).

July 2009 Update

In FY10-11, HSC departments will not incur charges for asset disposal.  IT will cover these costs in FY10. It is anticipated that a cost recovery charge back to all departments will begin in FY11.  The cost will be significantly lower than was initially specified in the FY09 program. IT is continually monitoring the recovery marketplace for the most efficient and effective solutions possible.  In addition to understanding and pursuing private recovery solutions, IT is actively monitoring a new State of Oklahoma data disposal solution mandated by law for Oklahoma state agencies. See GreenSafe Update (July 09).pdf for additional details.

GreenSafe Procedure

1. Tier 1 contacts GreenSafe program via web form to establish service request
2. Assets are scheduled for pick-up by HSC Moving Services
3. Asset is documented and transported to GreenSafe staging area
4. Asset data is destroyed according to standard
5. Asset is transported for (a) recycling process, or (b) environmentally-friendly disposal

Request GreenSafe asset pick-up
(Requires HSC Login)

The GreenSafe asset pick-up form is available from the online service catalog at the link above. [After login, use the navigation on the left side of the page to go to Service Catalog > GreenSafe Service Request.]

Tier 1s must provide the following information for each asset to be processed by GreenSafe:

• Service Tag number (if applicable)
• Serial number
• OU Inventory number (if applicable)

Supporting Documentation

• Gartner PC Total Cost of Ownership summary - complete report available upon request
• Gartner PC Replacement Lifecycle summary - complete report available upon request
• GreenSafe Questions & Answers (September, 2008)
• GreenSafe Background (August, 2008)
• GreenSafe Survey results (September, 2008)

Contact GreenSafe@ouhsc.edu with comments or questions.