OUHSC Information Technology Department


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GreenSafe

The GreenSafe program is a centralized campus service to securely remove data from used computing assets according to University policy and dispose of used technology in an environmentally friendly manner. GreenSafe is the designated procedure for OKC-based organizations of the OU Health Sciences Center to comply with the existing OUHSC Electronic Data Disposal policy and standard.

The GreenSafe program includes the pick-up, tracking, data cleaning and proper disposal of computing assets, including desktop & laptop computers, monitors, printers, fax machines, computer accessories (keyboard, mice, speaker, etc.) and cell phones. If you need to dispose a UPS Battery, click here.

Please Note:  Green Safe will only accept an Excel spreadsheet with up to 25 items per request

GreenSafe Procedure

  1. Tier 1 contacts GreenSafe program via web form to establish service request (please use the standardized asset template)
  2. Assets are scheduled for pick-up by HSC Moving Services
  3. Asset is documented and transported to GreenSafe staging area
  4. Asset is transported for (a) recycling process, (b) environmentally-friendly disposal, or (c) re purposed.
  5. Asset data is destroyed according to University standards

HSC Staff Instructions

  • Before you can submit a request, you are required to complete the standardized asset template provided here. OUHSC Moving Services and the GreenSafe program require a serial number for all items.  If the item has an OU asset tag, that information must be recorded also.
  • Incomplete templates will be returned to you for correction and will result in a delay of your pickup.
  • Upon completion of the template, attach it as an Excel file (do NOT scan file and submit as a PDF, we need it in Excel format) to the Service Desk Request Form
  • Instructions for completing this form are included here.
  • *** GreenSafe will only process one excel sheet at a time. This is 25 items in one online submission. Please wait 3 days before submitting a second request online. If you have any questions, please let us know at 271-2203***
  • IT will notify Moving Services of the request.  Your equipment is then scheduled for pickup with Moving Services.  The pickup may take as long as four weeks so please plan for this time frame.

In short:

  1. Complete Excel template
  2. Save Template as Excel File
  3. Complete Service Desk GreenSafe Request Form and attach the Excel file
  4. Submit request
 

Request GreenSafe asset pick-up
(please read the instructions before submitting a request)

 

February 2011 Update

  • In FY10-11, HSC departments will not incur charges for asset disposal.  IT will cover these costs in FY11.
  • A cost recovery charge back to all departments is not anticipated, but as budgets change a charge back model may be considered.
  • IT is continually monitoring the recovery marketplace for the most efficient and effective solutions possible.  In addition to understanding and pursuing private recovery solutions, IT is actively monitoring a new State of Oklahoma data disposal solution mandated by law for Oklahoma state agencies.
  • NEW VENDOR - Waste Management was awarded the contract for disposal of all computer assets containing any form of electronic storage.  The entire computer/device is recycled or completely destroyed and disposed in an environmentally-friendly manner.

See GreenSafe Update (July 09).pdf for additional details.

 

Supporting Documentation

Contact GreenSafe@ouhsc.edu with comments or questions.