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Secure Email is a new tool available to HSC campus faculty, staff and students for use in the secure transmission of data via email. Secure Email allows HSC users to encrypt Sensitive Information sent to recipients outside the campus email system.
Secure Email will help safeguard the confidentiality and integrity of Sensitive Data sent between OUHSC and outside agencies or persons. These technologies use encryption to protect Sensitive Data from unauthorized access. HIPAA requires that sensitive data, such as PHI, that is sent outside the University electronically be encrypted. Other laws and regulations, such as those regarding student information and research, have similar requirements.
Note that current University policies may also govern Secure Email use, including:
PLEASE NOTE: For OU Physicians’ Oklahoma City employees – OU Physicians’ OKC Centricity EMR application includes an integrated Secure Messaging solution for electronic patient care communication involving PHI, allowing tracking and relating secured message documentation to the patient’s electronic health record. OUP Centricity EMR Secure Messaging policy provides more detail about communications that should only be conducted via Centricity EMR Secure Messaging by authorized system users.Questions related to the OU Physicians OKC policy may be directed to OUP OKC Medical Records at 271-8001, x46947. Centricity EMR user questions related to application navigation or training may be directed to OUP-EMR (HSC) or 271-3131, option 1.
For questions regarding HIPAA, please call 271-2511.
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