OUHSC Information Technology Department - Technology Purchase Review Process

Technology Purchase Review Process

Technology purchases, including software, computers and computer-related equipment or technology services for the University of Oklahoma can be reviewed by the Information Technology (IT) department for compatibility, interoperability and compliance with security and other requirements.

The benefits of an IT product review include:

Enabling the OU Health Sciences Center to maintain a resilient technical environment that meets the many security and compliance requirements of a diverse campus population;
Identification of security or interoperability vulnerabilities prior to a costly delay in implementation;
Assessment of a potential product’s compatibility with the campus technical infrastructure; and
Identification of potential cost efficiencies through coordinated licensing or existing shared technology services

Please note that the Terms and Conditions of any technology purchase must be approved by Purchasing and/or Legal prior to the purchase.

Departments from the HSC-Oklahoma City campus can begin the review process by completing this form. Upon submission, a ticket will be created with the IT Service Desk to ensure the request is tracked and routed as necessary to the appropriate IT departments for their review.

Complete the form below to determine if an expanded review would be recommended

If the product does not meet any of the "risk" criteria specified in the form, the requestor will receive a "closed ticket" notification within 15 minutes. You may retain this document for your records.
If the product meets any of the "risk" criteria specified in the form, the requestor will receive a link to obtain the complete product review documentation and will be contacted within one (1) business day to discuss any questions you may have. The full review documentation should be submitted to servicedesk@ouhsc.edu along with the INC number when complete.
When the IT review is complete, the requestor will receive the outcome of the review along with any implementation recommendations.

Requestor Information
The requestor information is needed should IT require additional information about the product's function and use. The Primary Name should be the person who originally requested and will be using the product. The Secondary Name can be a person supporting the purchase process such as an administrative assistant or a Tier 1.

Primary

Primary Name
Phone Number
Email

Secondary

Secondary Name
Secondary Email
Phone Number

Product Information

Name
Description:
Comments:

Does this purchase interact with sensitive data?
(Use the Data Classification Standard to determine which data category is appropriate for your information. See also Data Classification in Information Security Policy Definitions for more details on data types and classification.)
Yes No

Will this purchase connect to the OUHSC network and/or communicate with any computer or telecom systems?
Yes No

Is this purchase a software purchase requiring application development, web development or database connectivity?
Yes No

Is the IT Service Desk expected to provide support for this purchase?
Yes No